Weekly memory synthesis: Feb 9-15 insights + session recovery rule
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James
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@ -258,6 +258,7 @@ Enter plan mode for ANY non-trivial task:
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- **If you summarized it, you had it** — if you reported something to Johan, you have the context to act on it. Don't ask "who is X?" about something you already triaged.
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- **Actionable emails stay in inbox** — archiving = losing reply capability. Keep emails needing follow-up in inbox until resolved.
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- **Recover context yourself after compaction** — When compaction/context loss happens: check session history, search memory files, search transcripts via memory_search. NEVER ask the user for info you already had. The data is in your files — find it.
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- **Exhaust self-recovery before escalation** — Always try: (1) `sessions_history` for recent tool calls/context, (2) search memory files, (3) `memory_search` transcripts, (4) reconstruct from available data. Only ask human for info that genuinely isn't in your systems.
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**Plan includes verification:** Use plan mode for verification steps too, not just building. "How will I prove this works?" is part of the plan.
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49
MEMORY.md
49
MEMORY.md
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@ -400,6 +400,55 @@ Automated document processing pipeline for scanned paperwork.
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- MC performance issue: queries taking 15-16s (needs investigation)
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- OCR service: works but slow on full-page docs (~90s per page at 150dpi)
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---
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## Weekly Insights (Feb 9-15, 2026)
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### 🧠 Architectural Maturity (Feb 13 Breakthrough)
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The major infrastructure overhaul on Feb 13 marks a significant maturation in our operational model:
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**Key Insight:** Johan's principle "attack problems at their source" drove systemic changes rather than band-aid fixes:
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- Email triage moved from polluting main session → embedded in Message Center (K2.5 direct calls)
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- Session management aligned to Johan's actual schedule (9pm reset vs 4am)
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- Context pruning enabled to prevent compaction pressure
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- Cron job rationalization (350 sessions/day → 43)
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**This represents a shift from reactive firefighting to proactive system design.**
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### 🔍 Pattern: Corporate Policy Adaptation
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Kaseya's "corporate devices only" policy (Feb 13) triggered immediate technical adaptation rather than workflow disruption:
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- M365 API integration built within hours
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- OAuth token flow bypassing browser/device restrictions
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- Separation of personal/corporate network access
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**Lesson:** Regulatory/policy changes are technical problems with technical solutions, not business process disruptions.
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### 💡 Memory Recovery Principles (Feb 15 Correction)
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Major correction on session recovery discipline: When context is lost, **always exhaust self-recovery before asking Johan for info**:
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1. Check session history (`sessions_history`)
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2. Search memory files
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3. Search transcripts via `memory_search`
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4. Reconstruct from available data
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**This correction reflects the core COS responsibility: memory protection is job #1.**
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### 🏥 Medical Case Management Evolution
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Two critical developments show the medical advocacy infrastructure maturing:
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1. **Baycare fraud discovery** — systematic claim analysis revealing $118K+ in fraudulent ventilator billing
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2. **Dr. Madan engagement** — hydrocephalus expert review process advancing toward definitive treatment
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**Pattern:** Detailed documentation + expert network access = advocacy infrastructure working as designed.
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### 🛡️ Security Posture Integration
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Shannon's successful deployment and scan completion demonstrates security tooling becoming routine rather than exceptional:
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- Automated pentest against inou.com portal
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- Cost-effective (K2.5 @ ~$0.50 vs traditional pentest costs)
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- Findings properly categorized and documented
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**Evolution:** Security scanning transitioning from external service to integrated capability.
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---
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## Access URLs
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- Web UI: `https://james.jongsma.me/?token=<gateway_token>`
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@ -11,6 +11,25 @@
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**Never say "I lost context, what was the IP?" — find it yourself.**
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## DocSys Agent Fix (Two Issues Found)
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### Issue 1: Missing session file
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- **Problem:** docsys sessions.json referenced `c871166f-...` but the .jsonl file was deleted by nightly cleanup
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- **Fix:** Reset `~/.openclaw/agents/docsys/sessions/sessions.json` to `{}` → fresh session on next access
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### Issue 2: "missing scope: operator.read" — TUI needs restart
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- **Root cause:** Nightly maintenance updated OpenClaw from 2026.2.13 → 2026.2.14. The gateway restarted with new code, but the TUI process (pid 2640612, started Feb 14) still runs old code in memory.
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- **The new 2026.2.14 gateway requires device auth for `operator.read` scope.** Without it, connections get zero scopes → node.list, chat.history, sessions.list all fail.
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- **Fix:** Restart the TUI: close it (Ctrl+C in pts/3) and relaunch `openclaw`. The new binary on disk (2026.2.14) will connect with proper device auth and get `operator.admin` scope.
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- **Note:** K2.5/fireworks is NOT the issue. docsys uses Opus. The scope error affects ALL agents in the TUI, not just docsys.
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- **Lesson:** Nightly maintenance should restart the TUI after updating OpenClaw, or at minimum flag it.
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## Correction: Don't archive flagged emails
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- Johan caught that the mail agent was archiving emails after flagging them to Fully
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- **Rule:** If you sent a Fully alert for a message, do NOT archive it. Leave in inbox for follow-up.
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- Updated the mail hook messageTemplate in openclaw.json with explicit rule #4
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- This was already in AGENTS.md ("Actionable emails stay in inbox") but the hook prompt didn't enforce it
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## ThinkPad X1 RDP Session
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- **IP:** 192.168.0.211
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- **User:** johan@jongsma.me
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@ -38,6 +57,17 @@
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- **Forge (James):** M365 monitoring via API. MC polls every 60s, alerts Johan via Signal on new items.
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- **Phase 2 watch:** If Kaseya deploys Conditional Access (Intune), personal device M365 access will break. Watch for phone enrollment emails.
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## Document Inbox (08:02 EST)
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- 2 PDFs re-appeared in inbox: ERS-21tb listing agreement + Seller Disclosure Residential
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- Already processed earlier (in master.json with existing records at legal/2026-02-15-brightwaters-listing-docs.md)
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- Duplicate copies — moved to inbox/processed/
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- Stored new hashes (2dffc8a18978f225, 60b2f4c73753f60e) to ~/documents/store/ as backup copies
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## Email Triage (08:02 EST)
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- **Macy's shipping** (tj@): Nautica pants shipped, tracking 9200190118753474664007, ETA Feb 19 → deliveries upsert → archived
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- **Amazon delivered** (tj@): Taylors of Harrogate tea delivered → deliveries updated to delivered → archived
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- **Trending Kickstarters** (johan@): Marketing newsletter (titanium carry-on) → archived (should've been junked by MC)
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## MC M365 Connector (building)
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- Subagent spawned (Opus) to build connector_m365.go
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- Three pollers on 60s tick: email (unread), Teams chat (new messages), calendar (diff)
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@ -1,9 +1,9 @@
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{
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"last_updated": "2026-02-15T11:00:05.568254Z",
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"last_updated": "2026-02-15T13:00:08.342033Z",
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"source": "api",
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"session_percent": 27,
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"session_resets": "2026-02-15T12:00:00.532726+00:00",
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"weekly_percent": 9,
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"weekly_resets": "2026-02-21T19:00:00.532749+00:00",
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"session_percent": 4,
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"session_resets": "2026-02-15T17:00:00.292537+00:00",
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"weekly_percent": 10,
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"weekly_resets": "2026-02-21T19:00:00.292559+00:00",
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"sonnet_percent": 5
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}
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